CROSSNote — User Manual

1. What CROSSNote is

• What CROSSNote is

• A different approach to time

• The role of awareness (vs productivity)

• How everything connects: time, energy, goals

2. How to approach the app

• Thinking in “My Day”

• Planning vs adapting

• Working with energy, not against it

• When to use each part of the app

3. My Day (core screen)

• What you see at a glance

• Events vs tasks vs records

• Visual indicators (importance, urgency, deadlines)

• Health quick panel (collapsed / expanded)

• Priorities view

• Daily flow interpretation

4. Creating & capturing (+ button)

• Quick capture system overview

• Notes

• Voice recordings

• Photos

• Drawings (PencilKit)

• Files

• Creating tasks from captured content

5. Tasks & records (core unit)

• What a “record” is

• Tasks vs calendar events

• Internal calendar mode (no Apple Calendar)

• Adding / removing date

• Deadlines

• Lists assignment

• Categories (color system)

• Importance & urgency

• Subtasks (creation, completion, reorder)

• Links inside subtasks

• Completed tasks visibility

6. Attachments & content

• Photos (capture, gallery, storage)

• Notes (current and future multi-note system)

• Audio recordings

• Transcriptions (with language detection)

• Drawings

• Files

• System viewers (image, audio, files)

• Editing and annotation

7. Focus & Pomodoro

• Focus mode (open, no time limit)

• Pomodoro mode (task-based structure)

• Work & rest intervals

• When to use each mode

8. Health & recovery

• HRV as base signal

• Derived states (flow, focus, fatigue, etc.)

• Recovery and energy interpretation

• Sleep (current HUD → future integration)

• How health influences the day

9. Goals (4 levels)

• Daily intention

• Weekly goals

• Monthly perspective (if aplica en futuro, si no eliminar)

• Yearly direction

• Reflection cycle (start / end)

10. Library (areas, lists, structure)

• Hierarchy: Areas → Lists → Records → Attachments

• Areas (life domains)

• Lists (organization layer)

• Records inside lists

• Creating and assigning lists

• Lists without area (current limitation / behavior)

• Archive system

• Preferred lists

• Expanding / collapsing sections

• Attachments aggregation view

11. Time distribution (life balance view)

• “Where your time goes” concept

• Relation between areas and time

• AI auto-classification (when no list)

• Day / Week / Month views

• Inclusion rules (non-free items)

12. Calendar indicators

• Day status (future / past / open tasks)

• Deadlines indicators (square markers)

• Importance & urgency markers

• Multi-dot system

• Performance considerations (delayed updates)

• Toggle in settings

13. Assistant (AI)

• What the assistant can access

• Current capabilities

• Future role (memory + full context)

• Interaction model (user-driven vs contextual)

• Non-intrusive philosophy

14. System behavior & modes

• Working without Apple Calendar

• Internal data handling

• Sync across devices (Core Data + iCloud)

• Cross-platform behavior (iOS / macOS future)